User permissions

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User permissions define what the users of a given group can and cannot do. There are two kinds of user permissions: asset permissions and data permissions.

Asset permissions

Asset permissions define which assets users can view and edit, and what kind of data users can create to assets.

Permission	Grants the user group the right to...
View	View the asset's information (Already granted by adding the user group to the asset)
Edit	Edit the asset's information
Create work orders	Create new work orders for the asset
Create reports	Create reports for the asset
Attach files	Attach files to the asset
Create sub-assets*	Create new assets as children of the given asset
Edit asset permissions*	Edit the asset's permissions
Remove asset*	Remove the asset

*) Implemented in version 1.0.0-beta3

Editing asset permissions

1. Select the asset whose permissions you want to edit from the asset tree.
2. Click on the Permissions link on the Asset page.
3. If the user group whose asset permissions you wish to edit is not in the list, add it by selecting it in the field at the bottom of the page and clicking the Add button. Note that this automatically grants the users of this group the permissions to view and select the asset.
4. Click on the Edit permissions link on the user group's row
5. Check the permissions you wish the users of the group to have, and click on the Save button

. After you grant the user the right to create work orders or reports or attach files, you must define the default permissions for the created data. For more information, see the section Data permissions.

New sub-assets will initially use their parents' permissions.

Data permissions

Data permissions define which work orders, reports and attached files users can view and edit. For work orders there is also the permission to change the work order's state.

The users of a group can have permissions to an asset's data only if the group has the permission to view the asset to which the data belongs.

Permission	Grants the user group the right to...
View	View and download data
Edit	Edit and remove data
Change	Change the state of a work order but not to edit it's information

.

Editing default data permissions

The default data permissions can be set in the asset permissions screen. Note that you can only set the default permissions for data which the user group is allowed to create.

Editing data permissions

To edit permissions for already created data you must first go to the page which list the data of that type, e.g. Work orders or Reports. Select the item whose permissions you wish to edit by clicking on it. Then click on the Permissions link.